Qualified Workmanship. Convenient Service. Competitive Prices.
Vehicle Preparation & Work Authorization
SAMPLE — NOT FOR COMPLETION OR SIGNATURE
What to Expect
Once you accept your estimate and schedule an appointment, we’ll prepare the following personalized forms.
These sample forms show the information you’ll be asked to confirm and approve. They prepare both parties for the installation, identify installation considerations, outline authorized work, and ensure all work has been completed to your standards and ours!
There is nothing to complete or sign at this time. Requesting an estimate is free and does not obligate you to book.
Appointment Confirmation & Vehicle Preparation (Sample)
2 Days before your appointment we will send you a reminder and let you know vehicle access requirements specific to your install.
Hello Customer,
Thank you for choosing Peninsula Hitch.
This email confirms your upcoming installation appointment.
Please review the information for accuracy and prepare your vehicle accordingly. Taking a few minutes to prepare your vehicle helps ensure your installation goes smoothly and stays on schedule.
Estimate Number:
Installation Date and Time:
Installation Address:
Installation Location Type: e.g. Paved level driveway
Estimated Installation Length:
Interior vehicle access required: Yes or No
Vehicle will be placed on ramps upon arrival: Yes or No
Accessibility & Preparation Notes: ____________________________________
If you have any questions or need to make changes to your appointment, simply reply to this email or call/text me at 250-880-6813.
I look forward to seeing you soon!
On site vehicle checks & authorizations
When we arrive we will complete the following forms and sign off on them in order for work to begin.
Pre-Installation Inspection
Installation Preparation:
☐ Vehicle accessible and safe on all sides
☐ Interior cleared of valuables
☐ Trunk access cleared and car seats removed (if applicable)
☐ Kids, pets and general public clear from work area
☐ Work perimeter cones set up
Vehicle Condition:
☐ Existing scratches
☐ Existing dents
☐ Existing rust/corrosion
☐ Previous aftermarket modifications
☐ Existing trailer wiring concerns
☐ Existing electrical concerns
☐ Other:
If yes to any of the above,
☐ Pre-installation photographs taken (if applicable)
Additional Notes:___________________________
Additional Labour Authorization
Most installations proceed exactly as planned. Occasionally, hidden conditions such as corrosion, seized hardware, previous repairs, or aftermarket modifications may require additional labour that cannot be identified until work begins.
Please select one:
☐ I authorize additional labour charges up to $_________ or _________ hours at shop rate ($35 / 0.25hrs)
☐ Please contact me before performing any work that increases the quoted price.
Preferred Approval Method
☐ Phone
☐ Text Message
Potential Additional Labour Notes: ____________________________________
Work Authorization
By signing below, I acknowledge that:
☐ I authorize Peninsula Hitch to perform the services described in my approved estimate.
☐ I confirm that the products and services listed in my approved estimate accurately reflect the work I have requested.
☐ I authorize Peninsula Hitch to perform the installation at the address provided.
☐ I confirm that I have obtained any required permission from the property owner, property manager, strata corporation, or other authority to allow the installation to be performed at the address provided. (If applicable)
☐ I understand that installation times are estimates and may change due to unforeseen vehicle, site, or environmental conditions.
☐ I have reviewed the Peninsula Hitch Terms & Conditions, Installation Information, Workmanship Guarantee, Privacy Policy, and Insurance Information available on the Peninsula Hitch website.
☐ I understand that installation may be delayed or rescheduled if the work area is determined to be unsafe or unsuitable for the requested service.
☐ I understand that manufacturer defects, missing components, or damaged products are beyond the control of Peninsula Hitch and may delay completion of the installation.
Customer Name:
Customer Signature:
Technician Name:
Technician Signature:
Date:
Upon completion of your appointment, you will receive:
✓ Product walkthrough
✓ Product paperwork and packaging returned
✓ Wiring function test (if applicable)
✓ Torque checklist emailed (if applicable)
✓ Signed copies of the Pre-Installation Inspection, Additional Labour & Work Authorization emailed.
✓ A detailed invoice and receipt of payment emailed
Thank you for choosing Peninsula Hitch!
We appreciate the opportunity to help you get ready for your next adventure.